Keeping Cool When Things Go Wrong

"He dozes off after lunch for 15 minutes in his cubicle."
"Her tattoos are distracting me."
"He rolls his eyes every time I speak."
"It's not fair that she takes all the credit for the team project."

You may hear complaints like these frequently in your workplace. According to a 2009 CareerBuilder national survey of 2,667 hiring managers, unusual complaints are commonplace.

In everyday life, communication breaks down and misunderstandings occur even more frequently in a diverse workplace. The varying perspectives about how to get a job done or directives from the top can become a breeding ground for complaints and conflict.

Effective leaders make it clear to all team members that they want to hear their complaints. Then the leaders deal with the complaints in an even-handed way to resolve the underlying problems. Constructive working relationships are maintained. The workplace remains productive.

Managers and supervisors must deal with three areas in order to keep the workplace cool: managing complaints, mediating conflicts and using discipline effectively. Without training in these areas, leaders are unequipped to handle these situations. Everyday issues become problematic and can explode like a powder keg.

Unresolved complaints and grievances cost an organization time and money. The flip side of this is that well-trained leaders know that complaints, conflicts and effective discipline provide an opportunity for open communication, produce better solutions and keep the workplace productive.

Intervening to Keep the Cool

Whether you work in a large corporation or for a small nonprofit organization, the potential exists for growth and development as a result of a complaints, conflict or discipline. There are four areas of interaction in which a leader may intervene:

• Individual or between individuals
• Team or groups
• Inter-group
• Throughout the organization

First, it is important to understand the style differences of individuals. People don't communicate in the same way, and this influences how they react to each other in the workplace. When leaders understand their own styles, they can better understand and value the differences of others. This is a self-awareness practice that leaders can use to articulate clear business goals and keep individuals and teams focused.

According to a global study, "Workplace Conflict and How Businesses Can Harness it to Thrive," 54 percent of U.S. workers, report a better understanding of others after conflict, versus 42 percent of workers globally. Furthermore, forty percent of U.S. workers find that conflict leads to better solutions to workplace problems, comparedwith 31 percent globally.

Leadership training for conflict resolution should focus on four key objectives:

• Accept conflict as an inevitable part of all work situations and deal with it in order to maintain individual and team focus and productivity.
• Recognize positive and negative impacts of conflicts so that they may be leveraged for all involved.
• Recognize the sources of conflict so that they can be resolved fairly, effectively, respectfully and amicably.
• Establish a cooperative atmosphere to resolve conflict as they arise.

When Discipline Is Necessary

When team members perform their jobs while keeping with the established standards, they do so out of a sense of self-discipline. Occasionally an employee may lapse, but a reminder from the team leader usually puts the entire team back on track. If a team leader overlooks the situation, then the issue may continue and the team member may not realize that a certain behavior is unacceptable. When the team leader fails to respond altogether, the situation can deteriorate. Co-workers may be watching a bad situation unfold. If it persists, then morale suffers.

The effective team leader approaches the team member on a mature level, presenting the disciplinary matter as a problem to be solved by the team member. Using this communication strategy elicits an adult response and a solution to the problem. The team leader obtains the team member's agreement to solve the problem, evaluate possible solutions and select the best course of action. This works because the team member is committed to, and has responsibility for, maintaining appropriate behavior.

Mediation as a Cool Strategy

Mediation is a strategy to use when issues have progressed without resolution through other means. Mediation involves the voluntary agreement of conflicting parties to consult a neutral third party to help them reach a resolution. Even if no resolution is achieved through the mediation itself, employers can demonstrate that solid steps were taken to investigate and evaluate the problem.

Mediation generally results in a quicker resolution, reduces costs and preserves relationships. Disagreeing parties often are able to resolve the dispute better than a third party issuing a decision. Mediation is particularly useful in addressing the underlying cause of a disagreement so that a resolution can be found and damaged relationships can be healed.

Some Final Tips

Keeping the workplace cool is not always easy. But, it is possible to encourage more harmony in a culture that values issue management. First, train supervisors to communicate more effectively. Train them in conflict-resolution, managing complaints and effective discipline skills. These should be treated as core competencies for leaders. Leaders should also be able to set clear expectations for their teams. Leaders also should have an open door for listening to concerns, and they should know when to intervene.

Contact your Vital Learning representative to learn how to create a training system for your leaders in the area of conflicts, complaints and discipline.

Thought for the Day

"Working relationships are less likely to be damaged when the individuals in dispute listen to each other, share opinions and feelings, and determine their solutions."
--- Jim Hanley, Adjunct professor and Mediator

Sources:
Effective Discipline (2010). Vital Learning
Managing Complaints (2010). Vital Learning
Resolving Conflicts (2010. Vital Learning
Gurchiek, K. (Aug. 2009). Big Hair, Magnetic Personality Among Oddball Co-worker Complaints, SHRM.
Hanley, J. (April 2010). Transformative Mediation, HR Magazine.
Mooney, J. (Jan. 2009). Coaching Can Help Counter Personality Clashes, SHRM.
Wolfinger, P. (Dec. 2008). Workplace Conflicts Differ by Persona and Locale. SHRM

Transforming Your Organization's Culture

Using training to give your organization's culture a boost for current and prospective employees is imperative for 2010 and the upcoming decade. To remain competitive and increase productivity, businesses must hire and retain high-achieving employees. That's difficult to achieve if your culture has a negative reputation and does not engage employees.

The Disengaged and Dissatisfied

Disengaged employees create a culture of absenteeism, conflicts, turnover, declining work quality, loss of productivity and reduced customer satisfaction. This affects an organization's bottom line with loss of customers, diminished revenue and reduced market share.

In the Conference Board's annual job satisfaction survey, 22 percent of respondents said that they don't expect to be in their current job in a year. John Gibbons, program director of employee engagement research and services, said, "The data throws up a big red flag because the increasing dissatisfaction is not just a 'survivor syndrome' artifact of having coworkers and neighbors laid off in the recession."

Although many leaders consider recruitment and employee retention critical to business, few are actually prepared to address the issues with the appropriate training. A Towers Perrin study of 650,000 employees found that fewer than two out of three believe that management provides a clear business road, down from 1 out of 100 in 2008.

Communication Training: Road Map for a Better Culture

Training leaders for enhanced communication skills improves their ability to provide a clearer picture of what is expected from employees. Providing a roadmap for engagement boosts morale and helps transform the business culture for the better.

Studies show that improving employee morale creates an effective workplace culture regardless of organization size or industry. A Sears study, in conjunction with the University of Michigan Business School, linked employee satisfaction with customer retention. It found that as employee satisfaction improves, so does customer satisfaction, and this can increase quarterly revenue by about 1.6 percent.

So what does improving an organization's culture accomplish? Effective and productive cultures have the following characteristics:

• Effective workplace practices
• Opportunities for two-way communication and feedback about what is and is not working
• Flexibility in the workplace
• Supervisors and managers who treat employees with respect and dignity
• Effective problem-solving and conflict management skills
• Demonstrated value of employees
• Supervisor and co-worker support for employees
• Employee input into management decision-making
• Collaboration between management and employees in deciding schedules, developing customer service protocols and designing solutions for efficient business operations
• Managers who seek to bring out the best in workers by providing training and enrichment opportunities

According to a National Study of the Changing Workforce (NSCW) conducted by the Families and Work Institute (FWI), organizations that adopt effective workplace principles have employees who are more loyal, engaged and productive:

• Eighty-three percent of employees express high levels of job engagement and commitment.
• Eighty-one percent express high levels of job satisfaction.

Preparing Leadership

Driving the imperative for transforming a culture is a multigenerational and highly complicated workforce challenge. Stephen Parker, chief commercial officer of Healthy Companies, said, "Our research indicates widespread uncertanity about the future. Many CEOs will be severly tested in the decade ahead. CEO's are struggling to build trust with their employees."

Research is indicating that mid-level and first-level leaders are lacking in readiness to fulfill workforce challenges. The Center for Creative Leadership (CCL) conducted a study called "Understanding the Leadership Gap." Among the competencies identified were the following:

• Building and mending relationships
• Compassion and sensitivity in showing understanding to human needs
• Acting resolutely when dealing with problems
• Being culturally adaptable
• Coaching and encouraging employees to develop their careers
• Inspiring commitment by recognizing and rewarding employees' achievements
• Leading people by directing and motivating them
• Managing change effectively
• Respecting individual differences

By training leaders in these areas, organizations can take the first step in achieving a better culture.

Prescription for Transformation
Vital Learning offers training programs and tools to help organizations get started in building a more positive culture:

• Start with the Leadership Skills Assessment™ to pinpoint the individual training needs of managers and supervisors. This assessment is linked to Vital Learning's Leadership Series™ programs that address critical leadership competencies
• Consider Essential Skills of Leadership™ and Essential Skills of Communicating™ as foundational training.
• Leadership mini-series packages are available to incorporate into training plans.
• Flexibility of both classroom-based and online training formats provides opportunity for creative learning opportunities, such as collaboration and coaching

Moving Beyond the Babble to a Climate of Open Communication

Leaders are role models, trendsetters, visionaries and voices for change within their organizations. Change is everywhere, and today, there is constant babble about what should be done to improve an organization. But the message is unclear. Employees often don't know why a change is being implemented and how their jobs contribute to the intended result.

Employees want to know the answer to the question, "Why should I care?" They want to know from leaders what the plan is and what the outcome will be.

Most employees rarely learn the reasons for major change initiatives from the top of the organization, and they are not often asked for their input or involvement. Thus, major change becomes disruptive.

The culture becomes cold and unproductive.

Managers should share the organizational vision and explain each employee's role in the company's future. If leaders don't communicate, it shows employees that they don't care about them and that the employees are not a priority. In addition, many leaders are only interested in communicating operational or financial information to employees. Employees become frustrated with leaders who don't listen to them.

At this point, leaders lose their credibility.

Fostering an Engaged Culture With Communication

Curt Coffman, co-author of First, Break All The Rules: What the World's Greatest Managers Do Differently and Follow This Path: How the World's Greatest Organizations Drive Growth by Unleashing Human Potential, said that when an employee first joins a company they are highly engaged. The first year with an organization is often their best.

Too many times, the jubilation doesn't last. Employees can become unengaged (wait-and-see attitudes, which are neither positive nor negative) or actively disengaged (against everything and sharing unhappiness with others every day). Gallup estimates that actively disengaged employees --- the least productive --- cost the American economy up to $350 billion a year in lost productivity.

Engaged employees consistently perform at high levels, and these are the employees organizations need to keep. To retain this winning talent, organizations must have strong managers capable of building relationships and able to construct clear communication. Furthermore, organizations must be clear about what they expect and ensure that managers or supervisors care about their employees.

How They Do It: Communication Lessons From Leaders

Former U.S. Secretary Colin Powell said, "Optimism is a force multiplier." Leaders should communicate to employees that things can change with outstanding results and that the company will be the best in class.

Starbucks CEO Howard Schultz likes coffee, of course, but he's also passionate about creating a workplace that treats people with dignity and respect.

Microsoft's leaders created a forum for sharing internal and external communication plans across the business to build a "one-company" approach that preserves the integrity of individual division plans where they are relevant to separate audiences but also enables employees to identify connection points between plans. Through the use of its communication technologies, Microsoft uses a "storytelling" framework that cuts through babble and clutter. Company leaders practice constructing messages that are respectful, essential, professional and unambiguous.

Cisco doesn't describe itself in technical terms; instead, leaders communicate the company as one that changes the way people live, work, play and learn. Employees want to become part of the bigger picture by contributing to the company. Cisco's leaders craft and deliver the company's vision in messages that are concise and specific and that draw on emotions.

One leader at Google holds office hours where anyone can sign up for time to provide feedback on topics or projects.

The Ritz-Carlton holds daily staff meetings where leaders share stories of employees' outstanding service. This is motivational for employees, and creates a positive attitude throughout the workplace.

Delivering on the Communication Promise

Employees are motivated indirectly through leadership and communication. However, research shows that less than half of employees are typically satisfied with communication from senior leaders.

"Leaders strategically use communication to produce enthusiasm and foster an atmosphere of open exchange and support," said James A. Trinka, Ph.D., chief learning officer at the FBI. "They are adept at energizing people to see pathways that get to goals-despite challenging conditions."

Leaders must learn skills to present themselves as principals who communicate well. The following are characteristics of leaders who communicate and deliver effectively:

• Communicate with transparency to show employees they are valued. When you communicate with open lines of dialogue, employees know they are appreciated.
• Deliver praise and provide feedback.
• Be honest. Talk straight. If something is critical, like quality, then say it.
• Be respectful. Don't talk down to employees. Treat them like adults.
• Listen to employee feedback without being reactive.
• Be open. Even during times of crisis, tell employees what they need to know.
• Be timely. Employees shouldn't be the last to know about a change or major company issue or announcement.

Harvard professor John Kottner, said, "First, help the group establish some sensible direction. ... Second, great leaders are all good at getting relevant partners align with, buying into, and believing in the direction they have set. ... Third, is the ability to create conditions that energize and inspire people to get off their fannies."

Vital Learning's Essential Skills of Communicating™ can help organizations build a successful culture, ensuring that managers understand the two-way communication process. During this program, leaders learn the following:

• Design clear, concise and interesting messages
• Manage nonverbal behaviors to reinforce the message
• Listen actively to employees
• Create a climate of open communication for greater employee motivation and engagement

Leadership in Action: Become an Undercover Boss

The new television show "Undercover Boss" allows the audience to ride along as CEOs pose as frontline employees to find out what things are really like in their own companies. Through the magic of television editing, we see good people working hard for their companies, although sometimes a procedure breaks down here and there. The real story in organizations, however, could prove to be much different.

A new Towers Perrin Global Workforce study, "Closing the Engagement Gap: A Road Map for Driving Superior Business Performance," shows the complex nature of what actually goes on in most organizations.

The study reveals that employees do care about their work, and they want to learn and grow. They also want stability and security, and with the right opportunities and resources, they'll commit to a company. Although these are positive, there is a downside: The global workforce is not as engaged as they must be in order to drive results.

The Current State of the Workplace

The Towers Perrin study shows that four out of 10 employees surveyed said they were either "disenchanted" or "disengaged" --- which means they are not working to their true potential because they don't have any motivational connections to the organization.

Gallup polls spanning 1989 to 2009 show that 85 to 94 percent of respondents said they were completely or somewhat satisfied with their jobs. The Conference Board reports workers' job satisfaction dropped sharply from 1987 to 2009:

• Interest in their work decreased 18.9 percent.
• Job security decreased 16.5 percent.
• Interest in the people at work decreased 11.6 percent.
• Satisfaction with supervisors decreased 9.5 percent.

These results further define the underlying problem growing in the workplace: The growing disconnection for employees and their employer is exacerbated by layoffs, budget cuts and continued uncertainty. Employee confidence in long-term career opportunities has dwindled.

The Towers Perrin study defines engagement as "employees' willingness and ability to contribute to company success" and measures employee engagement based on three dimensions:

• Rational: How well employees understand their roles and responsibilities
• Emotional: How much passion and energy employees bring to their work
• Motivational: How well employees perform in their roles
The engagement gap is the difference between employee effort and the organization's ability to garner this effort from the bulk of the workforce.

Disengaged leaders stand in the way and are unable to recognize the changes needed to align with emerging workforce circumstances. Turning leadership into action requires focused training of an organization's leaders, so they can develop a culture that cares about the employees while understanding the importance of performance.

Author Michael Beer, in his book High Commitment, High Performance Management, indicates six leadership barriers:

• Unclear strategy, priorities and values
• Leaders who have a hands-off leadership style
• Ineffective leadership team that doesn't spend time on strategic and people issues
• Poor coordination and collaboration for value-creating activities, preventing effective execution
• Inadequate leadership development
• Closed vertical communication with employees about values strategies and priorities

Improving the State of Your Organization

Essentially, strong leaders can make a difference in motivating and engaging the workforce. This requires them to go "undercover" to really understand employee's needs, values and motivation, ensuring that they are performing the right tasks in the correct way for the proper business outcomes.

Furthermore, a highly trained and engaged leadership team can shape the work environment and culture aligned with business strategies, goals and priorities. This is what you will find as you close the gap: a better performing organization. Become the undercover boss and train your leaders. Put them in action and close the engagement gap with courses from Vital Learning.

Vital Learning's Essential Skills of Leadership™ online seminar, along with coaching, can help build strong, actionable leaders. Leaders learn to maintain team member self-esteem while managing, evaluating performance, improving work habits and resolving issues. They also learn to listen to employees and involve team members in decision-making and problem-solving to motivate employees.

Improve Customer Care in 2011

As you start to make plans for 2011, consider making customer care a priority in your organization. Rid your workplace of old employees' poor customer care habits and train new employees the right way.

With the current economy and workforce demographic shift, learning programs must be aligned with business goals and challenges. Customer care should be one of those goals.

The 2010 Major Issues Survey from the Institute for Corporate Productivity illustrates the priority. Nearly 37 percent of respondents indicated that focus on the customer service is an issue to a high extent, and more than 55 percent indicated so to a very high extent. However, high-extent respondents indicated that their companies are only 38.80 percent effective in addressing it, while very-high-extent respondents indicated only 21.71 percent effectiveness.

In a Harris Interactive Study of 2,049 U.S. adults, 80 percent of respondents indicated that they have decided never to return to a company after a bad customer service experience. Customer care is a defining issue for businesses, and to grow, organizations must attract new customers and retain their current customers.

Frustrations with customer care have come into focus during the past 10 years, according to researchers at the University of Iowa. Dozens of studies confirm that today's organizations have less committed workers, have made cuts to customer service operations and have reduced hiring and training. To remain competitive, organizations cannot survive on pricing; they must offer outstanding customer service.

The technology revolution has brought new tools and software for customer relationship management, profiles, trends and customer history. But technology can't solve the fundamental need for trained employees to deliver the following:
· Increased consistency in creating positive memorable customer service experiences
· Increased customer retention
· Expanded business relationships
· Increased customer referrals

How They Do It

American Family Insurance recently turned to its education division to revamp internal training to provide a better customer experience. Agents are now required to attend a thorough training program that prepares them to help customers achieve financial security. The new training focused on performance-based learning, multiple learning styles, interactive hands-on learning and measurement. This has brought positive outcomes, including increased efficiencies and cross-divisional work.

The Walt Disney Company is well known for its superb customer advocacy and service recovery principles. "Do what you do so well that they will want to see it again and bring their friends," said Walt Disney. One of Disney's methods is to solicit knowledge of mistakes and rectify them so the situation becomes better than if no mistake occurred.

Aside from a focus on good merchandise at a reasonable profit, L.L.Bean, Inc., focuses on customer expectations, treating customers like neighbors and, thereby, changing the dynamic of the interaction. L.L. Bean said, "Self practical, tested merchandise at a reasonable profit, treat your customers like human beings and they will always come back."

Put Strategy Into Motion With Training

Giving customers what they want isn't enough; you must anticipate their needs, resolve their complaints and provide service that electrifies them. Preference for products and services goes beyond selection of the product. You want to rid your organization of poor service and become a company of preference by winning customer loyalty. Permanence in the personal relationships that your service employees create brings long-term commitment from your customers. At this point, customers recognize your value proposition.

Creating this sustainable differentiation involves training employees and communicating with them. Your employees must understand that customers are the center of your business.

Vital Learning provides training tools to assist organizations with their resolution to eliminate poor customer service. Winning Through Customer Service is a program designed to help employees to understand their role as a professional within the organization and promotes a problem-solving culture. Employees will learn essential communication skills and behavioral styles that will help them adapt their personal style. In addition, they will identify and utilize a structured process/model for conducting customer service transactions while at the same time mastering strategies for dealing with difficult customers.

Vital Learning's STAR Service is another program designed to improve customer care. It presents four key areas of learning:
S: Sync-up with the customer
T: Target to determine customer needs
A: Assist to meet the customer's needs
R: Reaffirm assistance and the relationship

Vital Learning and its team of affiliate training professionals offer classroom, online and blended learning options that are easily customizable to fit your training strategies. When your employees understand their role in the customer value proposition, your customers will come back.

Thought for the Day

" A sale is not something you pursue, it is something that happens to you while you are immersed in serving the customer."
---Author Unknown

Sources:

McCauley, L. (Dec. 2007). How May I Help You? Fast Company.com
Hartley, D. (Feb. 2009). Customer Satisfaction Through Training. Chief Learning Officer Media.com.
University of Iowa News Release. UI Business Professor Studies Lousy Customer Service (Nov. 2006).
Winning Through Customer Service (2010). Vital Learning Corporation
STAR Service (2010). Vital Learning Corporation
Preliminary Survey Results 2010 Major Issues. Institute for Corporate Productivity.

Retaining Top Talent in 2010 and Beyond

If retaining talent is not high on your list of concerns in 2010, then it should be. We're half way through year, and to remain competitive, your organization must retain its truly talented people.
Some executives might think that with the current economy and high unemployment rate there's no need to worry about employee retention. This line of thinking brings a false sense of security.

The U.S. Labor Department recently reported that the unemployment rate dropped to 10 percent in November and December from 10.2 percent in October. Momentum to pass a new spending package for jobs may offer a fresh view of whether the 15.4 million unemployed people in the United States will start to land the jobs they have so desperately been seeking.

As the nation's job outlook improves, a 2009 Monster.com study of 1,600 workers reveals how the recession affects employee loyalty. Forty-three percent of those surveyed indicated some or significant decrease in loyalty toward their employers. This is a sign that employees may leave their current organizations.

The trend toward the decline in job satisfaction has been occurring for decades, and it may be accelerating. According to Monster.com, employers may be experiencing the "early warning signs of the pain to come" should they fail to manage talent effectively during the current recession. As workplace trends from the Society of Human Resource Management (SHRM) indicate, no aspect of the economy looks more precarious than the job market.

Two Sides to the Issue

Now is a difficult time for businesses, what with the economically driven burn of layoffs and downsizing along with the need to retain the most talented. Most team leaders are unaware of the total disruptive and financial impact the loss of a valued team member can cause. A key team member may be considering leaving three to six months before actually resigning. In the meantime, the employee's productivity and morale often decline. Some employers may have had to lay off employees and discover that they let go of too many. In this case, productivity and customer service also decline.

Cases in Point

One technical organization in California's Silicon Valley estimates that when just one team member leaves, it costs the company an average of $95,000.

Consider a national sales organization that must make up for millions of dollars in lost revenue due to losing a talented rep.

In health care, retaining talent is paramount. Over the next five years, hospital boards and senior executives face new and different workforce challenges, resulting in dramatic shifts in technology, demographics and economics. These organizations will need to allocate more resources to retain existing employees. The alternative is spending more on recruiting costs to replace employees who have already developed highly valued skills.

Facing an aging workforce, a skill labor shortage and changing demographics, the Blue Cross and Blue Shield Association, a national federation of 39 independent Blue Cross and Blue Shield insurance companies, began offering a variety of training and professional development opportunities to older workers to extend their engagement. The goal was retain the most skilled and valuable workers and to better equip them to supervise a changing workforce. The result is that many employees now plan to work for the association well past their retirement years.

Washington, D.C., is a marketplace ripe with talent but one drawing on the same talent pool, offering a variety of high-paying public- and private-sector jobs. George Mason University recreated its culture to retain its talented by appealing to workers of all ages, to keep the educational institution's employee satisfaction high and turnover low. Among the strategies implemented were knowledge transfer programs to help with on-boarding employees.

A Time for Creative Culture

According to Sylvia Ann Hewlett, author, economist and founder of the Center for Work-Life Policy in New York City, in a tough economy, business leaders have greater opportunities to attract, retain, support and engage top talent.

Aside from a huge paycheck, leadership can improve employee satisfaction through flexible work arrangements and re-creation of pride and purpose through volunteerism. However, the most important reason talented people love their jobs, Hewlett said, is because of career development and important assignments that expand their skills and networks.

Retention Strategies Tailored to Your Organization
The factors influencing your talent retention may be similar to those at other organizations, b ut you must tailor your retention program to your organization and industry. The keys to this are creating retention strategies and ensuring that your leaders are responsible for tracking turnover. Companies must continue to invest in leaders; their skills can directly affect the bottom line and employee retention.

Can your organization's leaders identify the visible and hidden costs of losing its top talent, including productivity, missed deadlines, waning morale and poor customer service?

Vital Learning offers Retaining Winning Talent, an eight-hour workshop focusing on team leaders and their effect on the retention of key team members. The workshop teaches leaders to implement a retention action plan designed to increase retention for the entire team.

This program teaches leaders the following:

• Understand the scope, severity and cost of attrition
• Determine the risk of attrition for each team member
• Identify which retention factors motivate each team member
• Increase each team member's engagement and commitment

Don't wait to find out if you are facing a serious staffing shortage when the economy recovers. Develop strategies now to improve your organization's ability to retain its most important asset: top talent.

Thought for the Day

"It's absolutely clear that the reason people stay in jobs are the relationships that they have --- primarily with their supervisors."
---Irving Stackpole, President, Health Care Consulting Firm

Sources:
Retaining Winning Talent (2009). Vital Learning Corporation
AARP Outreach & Service (Feb. 2009). Age Friendly Work Culture Best Practice George Mason University, AARP.org
AARP Outreach & Service (Feb. 2009). Training and Development Best Practice Blue Cross and Blue Shield Association. AARP.org
Bauer, J. C. and Flannery, T.P. (Dec. 2009). Strategies for the Hospital Workforce of 2010, Trustee Magazine.com.
CNN Money.com (Dec. 2009). Market Snapshot: U.S. Stocks to Get Another Run At Jobs and Retail.
Hewlett, S. (Dec. 2009). Creative, Recessionary Rewards, HR Magazine.
Kursmaker, L. (2009). What Do Good Employees Leave? Monster
Monster.com (2009). How Loyal Are your Employees?
Stinson, J. (Dec. 2009). Nation's jobs outlook improves. Democrat and Chronicle.com
Ware, L. (2009). The Challenge of Retaining Winning Talent: The Workforce Attrition Crisis,Integral Talent Systems, Inc.

Essential Communication Leads to Employee Engagement

If you were to create a formula for productivity it might look something like this:

ESC + EE = P

Or in more elaborate terms:

Essential Skills of Communicating + Employee Engagement = Productivity

A new study from the Institute for Corporate Productivity (i4cp) on the subject of corporate productivity and engagement indicates that higher-performing companies are more likely to involve employees in the process of cost-cutting measures. In these uncertain economic times, it is more important than ever to keep employees involved in critical company issues. Communication plus talent management programs supports forward focus and engagement for the future.

The same study showed that 91 percent of higher-performing companies point to communication at the top as a way to reduce turnover.

One way to define employee engagement is to consider an employee's connection to the work, the organization, the leaders, the customers, performance and results. Engaged employees stay with their employers, have higher levels of job satisfaction and make significant contributions. Employee engagement is not a "nice-to-have"; it's an essential requirement to achieve organizational results.

A Glimpse at the Disengaged

Roger is a midlevel manager at a software sales organization. He heads up a team of salespeople and spends his day communicating with his staff by e-mail, even though they are only a few steps outside his door. Roger's main focus is sales, which are down. In addition, the company is suffering financially. Roger has been told that budget cuts, including staff, are likely. He is worried about his own job and is wholly focused on crunching the numbers and figuring out who he might let go to make his numbers look better.

Roger's team spends the day wondering why he isn't telling them what is going on. They've talked among themselves and have some ideas about customer focus groups to help re-energize their sales territories. Two people have scheduled time with Roger this week to share their ideas, but, for the second week in a row, Roger has cancelled because he doesn't have enough time. The team is deflated. They are worried, too, but at this point, they are not sure that talking to Roger will do any good.

What Could Have Been

If Roger had only come out of his office to talk to his team, he might have prevented the members from becoming disengaged. The fact is, employees are better able to deal with company downturns if they know what is going on.

Poor managers fail to communicate. They fail to involve employees in solutions. And because they aren't communicating well, they aren't listening to employees' needs, concerns or ideas.

Good managers share clear strategy and vision. They engage their team in discovering solutions, so employees feel as though they have a stake in making things better. Good managers have a relationship with their bosses, and they want to go the extra mile. They care about their bosses and the organization, and they are armed with the belief that they can make a difference.

Numerous studies indicate that engaged employees work harder to achieve within the organization, and they speak positively about their companies. In the process, they also please customers and are more productive.

One of the Most Important Steps You Can Take

If you are considering where and how to focus your training programs, you should know that choosing to develop managers and supervisors in the area of communication is one of the most crucial steps you can take.

Many managers have never developed skills to deliver clear, concise messages focused on the needs and interests of the listener. These are skills that improve their relationships with individual team members.

In addition to constructing clear messages, Vital Learning's Essential Skills of Communicating teaches managers and team leaders to the following essential skills:

• Communicate with a two-way process.
• Manage nonverbal behaviors to reinforce the intent of the messages.
• Listen actively.
• Create a climate of open communication, which increases team members' motivation and commitment.

The foundation of good communication in organizations rests in managers and supervisors who are open and support an environment that encourages the free exchange of transparent, honest communication. Such managers are able to reflect, probe, support and advise their employees. In return, your employees will respond and become more engaged, happy and productive. Get your managers involved in the essential skills.

Good Leader, Bad Leader

Like the Wicked Witch of the West and Glinda the Good Witch of the North in L. Frank Baum's book, The Wonderful Wizard of Oz , written in 1900, good bosses and bad bosses represent two ends of the spectrum in personality and deed. Some things never change.

It is possible, however, for people to hone their skills and become better leaders through self-understanding and training. One of management's roles is to provide opportunity for employees to learn from others who lead by example, thereby preparing themselves for professional growth. Good leaders create high-performing and high-producing teams. They also create safe and congenial work environments.

The Bad Leader

Poor leadership is prevalent in both the private and public sectors. In her book, Bad Leadership: What It Is, How It Happens, Why It Matters, Barbara Kellerman defines seven types of bad leaders:

• Incompetent
• Rigid
• Intemperate
• Callous
• Corrupt
• Insular
• Evil

The paramount nature of poor leadership, Kellerman points out, is compounded by poor followers. These are people who fall into a pattern of bad habits, which they model from their bosses. Thus, disharmony erupts in the organization, eventually leading to financial and productivity challenges as well as public scrutiny.

Poor leadership is ultimately expensive. It diminishes employee morale, and employees feel less commitment to the organization and its mission. They disengage from the business - and then they leave.

It has always been difficult for me to understand why poor leaders can't see that bullying, constant criticism and lack of praise for the team does not motivate anyone to do anything extra. Why would anyone feel eager to work harder under such leadership?

According to a 2000 study, reported in the Harvard Business Review, leadership affects six key indicators of the organization's working environment:

• Flexibility and freedom to innovate
• Sense of responsibility
• Level of standards
• Sense of accuracy about performance feedback and rewards
• Clarity of employee mission and values
• Degree of commitment to a common purpose
Considering these indicators, you can understand the effect that poor leaders have on employees and the business.

The Good Leader

In searching for the qualities of a good leader, we could discuss many qualities and topics. Leadership is a hot issue on millions of Web sites that currently include the keyword "leadership."

Many managers w ill never develop into good leaders. Others will. Good leaders are often prominent within the organization; others are quietly on the fringe but are, nonetheless, great leaders.

Harvard Business School professor Joe Badaracco said, "There are lots of people who look and act like managers, who have excellent managerial skills, and who don't make a lot of noise. Nobody is writing cover stories about them. But after they have been in an organization for a period of time, things are significantly better."

Former GE CEO, Jack Welch identified eight characteristics of good leadership:

• Leaders relentlessly upgrade their teams, using every encounter as an opportunity to evaluate, coach and build self-confidence.
• Leaders make sure people not only see the vision, but they also live and breathe it.
• Leaders get into everyone's skin, exuding positive energy and optimism.
• Leaders establish trust with candor, transparency and credit.
• Leaders have the courage to make unpopular decisions and gut calls.
• Leaders probe and push with a curiosity that borders on skepticism, making sure their questions are answered with action.
• Leaders inspire risk-taking and learning by setting the example.
• Leaders celebrate.

Making the most of leadership requires that you put the right people in the right place at the right time. It also means evaluating whether an employee has the right qualities and skills for leadership.

Organizations need to learn to measure the qualities and skills of their leaders. In addition, they must build an environment that encourages and develops good leadership skills through training.
The Right Training Tools

Vital Learning offers tools for leadership assessment that allow you to pinpoint individual training needs. One leader might be great in coaching but may have only a cursory understanding of overall leadership. Identifying these needs helps you pinpoint training and tailor it to your employees, so it is focused and relevant.

Vital Learning's Essential Skills of Leadership, for example, teaches participants the following skills:

• Maintain team member self-esteem
• Focus on behavior
• Encourage team member participation
• Listen to motivate
• Good leaders are who you need to drive and support your organization. Helping to develop their skills is essential.

Optimize Your Organization With Coaching

Today's workforce is a volatile workforce. With dynamic diversity, a changing business environment and implementation of ways to re-energize a stressed employee-base, it's time to optimize your workforce.

Organizations must use creativity to resolve current issues while remaining productive and profitable. The way to change employee behavior and improve performance is to develop and coach them.

The Current Job Market

Although some sectors, such as manufacturing and services, expect modest employment gains for 2010, workplace forecasters indicate that recruiting is still difficult, and new-hire compensation rates remain down. The market is still tough for job seekers.

Survivors Need Coaching

What is happening in the workforce today is similar to what happens when a mass layoff occurs in an organization. Workers who remain have "survivor's syndrome" --- they likely feel lucky to have a job, yet at the same time feel bad that others have lost theirs.

At the same time, the tight labor market means that the survivors are probably doing much more work than before the layoff, absorbing the work of others. They are expected to perform better in order to help meet rising demands as the organization strives to remain competitive.

In addition to feeling the need to perform well, many workers may start to feel trapped under the current stress. Burnout and apathy ensue. Productivity wanes.

To combat this situation, employers need to provide training and coaching to optimize what employees' skills and talents and help them become more successful and productive.

Train Them, Then Coach Them

Today's work environment requires employees to use their full spectrum of talents. One way to encourage this is to make sure that your organization is still investing in training. Maximizing training also depends on senior managers' skills in coaching the supervisors they oversee. In addition, other managers and supervisors need to be trained on the same coaching skills in order to transform their teams into successful, productive members of the organization.

Managers who are effectively involved in the growth and development of their employees spark changes in behavior. In a positive and productive environment they practice the following:

• Provide continuous support and coaching for the development of their employees
• Ensure positive experiences before, during and after each element of employee training
• Handle "coaching moments" effectively, so employees are motivated to learn and teach themselves new things

Vital Learning's Developing and Coaching Others program teaches managers, team leaders and supervisors the essential elements of coaching their employees. This program teaches them how to achieve the following:

• Increase every team member's skills and capabilities.
• Handle coaching moments effectively, so team members make learning decisions themselves.
• Maximize on-the-job behavior change that results from training and development.
• Develop a work environment that encourages growth and development.

When these things occur, employees feel empowered instead of oppressed; they feel transformed and energized through training and supported in their jobs through coaching. Your workforce becomes optimized.

When the job market changes, you'll want to ensure that you retain your best employees. Thus, coaching them through these tough times is essential. Let Vital Learning show you how.

Training Needs Assessment: The Doctor Is In

If you could wave a magic wand and give all your people the training they need so they would be performing at peak levels, then that would truly be a magical experience. It isn't, however, the reality. Nevertheless, you use assessment to pinpoint employees' training needs and devise personalized training to them.

For training to be effective, it must be meaningful to the student. The content must resonate with the individual and move him or her further along in career experience and job performance.
According to a Society of Human Resources Management (SHRM) white paper, "The results of the needs assessment allow the training manager to set the training objectives by answering two very basic questions: who, if anyone, needs training, and what training is needed?"

The Right Prescription Can Cure What Ails Your Organization

Using a simple tool, you can become the training doctor, able to diagnose employees' training needs and identify and prescribe the cure. After performing a training needs assessment, you can prioritize training based on critical needs. Assessment allows you to determine the number of employees who need a specific type of training, and it helps you determine how to best use your available resources to enhance performance.

The Aches and Pains of Today's Changing Workforce

Providing the right training for managers, supervisors and team leaders is essential to every organization during these challenging times. Identifying areas of strength and growth can improve management in the following ways:

• Leading and developing teams
• Communicating more effectively with an increasingly diverse workforce
• Setting and achieving goals
• Resolving issues

By assessing training needs promptly, you can reduce difficulties in your organization, save time, reduce costs and build a culture that supports training wisely.

Diagnosis Helps Achieve Business Objectives and Goals
Human capital is the most important asset of every organization. Identifying whether leaders possess the skills necessary to lead that capital should be one of the training organization's most important tasks. Training needs assessment also serves to stimulate employees' awareness of their own areas for development. Identifying the gaps and then focusing the training to close those gaps can move your organization closer to fulfilling business objectives and goals.

The New Cure for Leadership
Vital Learning recently introduced the Leadership Skills Needs Assessment to help organizations identify the areas in which employees need training. The assessment's results are based on each employee's self-perception, and the assessment process evaluates certain areas focused on the essentials of leadership and beyond.

This easy, interactive assessment process provides each individual with a development plan that indicates the relative priority of the recommended courses. Combined with the power of Vital Learning's Leadership Essential Series and Leadership Plus Series, you can easily prescribe pinpointed training for any employee, leading to greater performance throughout the organization.

Examine the Vital Learning Leadership Skills Assessment by clicking on this link. It will take you to a brief contact information form, and then off you go!

Leadership Training: Not the Same Old Highway

Your leadership talent is critical to your organization's success. During tough economic times, reaching goals and outpacing the competition is especially crucial. In 2010, the essential move for training divisions is to transform and change in order to keep up with the times. It's not the same old highway.

Investing wisely in new and existing supervisors requires focus on what is happening on the frontline and on the individual needs of that talent. According to Training + Development Magazine, three essential components for training in the New Year include organizational, analytical and interpersonal focus.

Harvard Business School professor and author Michael Beer says that CEOs who recognize the need to achieve "sustained high commitment from all stakeholders," recognize the value of high commitment, high performance (HCHP), and their organizations will stand out among others because of long periods of excellence. Beer points to firms like Southwest, Johnson & Johnson, Hewlett Packard and Toyota as leaders in excellence. Achieving commitment and performance is attainable in any industry; however, most companies haven't reached the HCHP club.

The differentiator, Beer says, is that these companies sustain performance because they achieve three goals:

• Performance Alignment: Organizational design, business processes, goals and measures, and capabilities targeted for a winning strategy.
• Psychological Alignment: Leadership toward a higher purpose, challenging work and making a difference. Human resource management policies and practices geared toward leadership "managing with heart."
• Capacity for Learning and Change: Honest communication at all levels about anything that is a roadblock for meeting goals. Creating a performing organization that equally values a strong learning system and a strong culture.

A Case for Changing What Highway Your Supervisors Are On

Consider this scenario: Ron works for a pharmaceutical company in Indiana. He's been with the company for five years as a sales representative. Six months ago, Ron was promoted to sales manager and relocated to the home office in New York. Upper management's rationale was that his success in the field would make him a top manager who would increase the productivity of three other regional teams.

It hasn't taken long for upper management to realize that Ron isn't the manager they'd hoped for. It took Ron's staff only a few months to come to the same conclusion. What went wrong?

Success depends on leaders who can create common purpose, identify opportunities and new markets, and motivate and engage their teams.

Ron is a great salesperson, but he is not a great communicator. He failed to articulate his vision to the regional teams and to involve them in the process. He managed by fear, setting unrealistic goals without input from his team. He sent a message in a memo, "If you don't like the goals, then consider looking elsewhere for a job."

It doesn't take long, either, for today's diverse employees to recognize a poor manager. Some of the company's top salespeople have already left the organization. Ron's heavy hand was his own style and did not reflect the values of the organization. As a result, the regional teams have missed their sales goals two quarters in a row. Ron has blamed the teams for poor performance, and he raised goals again without team input.

Innovation for a New Highway

Upper management at the pharmaceutical company is looking to replace Ron, but the damage is done. Having a great person from the field doesn't always translate to great leadership. The truth is that this situation is not only Ron's fault. This has been a pattern in this company for over a year.

The company has stalled along the highway. Due to the economy the company chose to drop its leadership training program and suspended other training programs, citing a lack of time and resources.

What the company should be doing is practicing innovation and transformation to boost its training division. Ron, and others like him, could have become a better leader if assessment and training had been in place to pinpoint needs for the following:

• Fundamental management and communication skills
• Goal-setting and performance standards skills
• Motivation for productivity skills
• Coaching skills

Time and resources need not be the fallback issues anymore. Today's technology provides innovative training options with blended learning with online training. In addition, asking seasoned leaders or team members to mentor junior leaders and staff through collaborative communication spaces, such as online portals, e-mail, webinars and online corporate communities, can give employees the precise training they need, when they need it.

These solutions can be transformational and cost effective, turning lackluster performance into leadership and teams focused on business processes. Realistic and relevant goals and measures as well as capabilities targeted for a winning strategy are within reach.

According to a study by Jim Trinka, Ph.D. and chief learning officer for the FBI, focusing on developing others and their communication competencies can increase overall leadership effectiveness by 50 to 60 percent.

Study evidence supports the establishment of a performance-managed organizational culture - not from a command and control perspective but rather one that involves a coaching environment and conscious attempts at continuous dialogue within work teams to achieve a balance between driving for results and interpersonal skills.

Transforming Training in 2010

Vital Learning's innovative training tools can put your organization's training on the new highway to optimize learning and maximize your return-on-investment (ROI). Armed with assessment, online programs and training strategies through its affiliate network of professionals, Vital Learning can help you transform your organization with sustainable leadership.

Boosting Business With Communication

Social media is rapidly changing, challenging the way the world communicates. In corporations, we are seeing many more team and project collaborations, which alters the expectations of employees and customers as the new culture of social media entwines with traditional business communication. Books like The Conversational Corporation: How Social Media Is Changing the Enterprise provide insight into the social media phenomenon.

While keeping pace with the evolution of social media, many organizations have also spent time teaching their employees about the communication dynamics of a diverse workforce. Management is taught to recognize that no two workers are alike. Companies that practice one-on-one management are discovering the value of learning about the communication styles of their team members to understand what motivates them. For many employees, this effort by supervisors helps them become more productive.

The bottom line is this: Communication, which is constantly evolving, is crucial to businesses.

Over the decades, researchers have consistently cited communication as one of the most critical skills for managers to possess. Some studies indicate that managers spend 75 to 80 percent of their time engaged in written and verbal communication. Add to that today's engagement with social media, such as Twitter, Facebook and LinkedIn, and you see more emphasis on traditional "soft" skills that provide new and core links in business functions.

The Importance of Communication

Communication is important for three major reasons:

First, ineffective communication becomes expensive. Messages that have no clear objective lead to confusion or missing the mark, failing to win understanding on the part of the listener or reader. This lack of understanding of or sensitivity to how the message will be received can lead to poor reception of the message. Time is wasted and projects can fail. Customers may not receive proper customer service.

Second, today's business environment is increasingly complex, which makes communication that much more important. Diverse and participatory workforces require managers to build trust, promote understanding, remove barriers and encourage feedback. Furthermore, flatter organizations mean that supervisors are communicating with many people over whom they have no formal control. This requires you to break down complexities through effective listening: You must learn to probe, reflect, support and advise in order to communicate effectively.

Finally, the world's economy is increasingly global and competitive, and currently sluggish. Business is even more challenged, stretched and stressed. Every customer touch point, every negotiation, every purchase and sale, joint venture, adaptation, and product delivery involves communication. Thus, messages should be well designed, clear and concise. They should also avoid complex or pompous language, be logically organized and be directed at the receiver's interests. This breaks down barriers to understanding.

A key element to today's communication is building a base of hope and trust among employees. Supervisors who are trained properly build the kind of culture that facilitates productivity and reflects good communication. In turn, employees interact more effectively with internal and external customers.

The following list of "Leadership Tenets of Hope and Trust" presents the fundamentals of what businesses need and what employees expect today:

• Respect and honor others
• Be aware of what you say and how you say it.
• Practice what you preach, and do what you say you're going to do.
• Be true to yourself. Be authentic. Don't hop the fence for popularity.
• Listen and appreciate another person's point of view.
• Avoid using put-downs and zingers.
• Look for the good and reward the positive.
• Appreciate others' uniqueness. Embrace diversity and cultural differences.
• Acknowledge that hope and trust go two ways.
• Don't be afraid to show your human side and acknowledge your mistakes.

This sounds pretty simple, but if your supervisors aren't communicating effectively, then your workforce could be suffering at a time when it needs to be soaring.

Uncover the Essential Skills of Communicating

Vital Learning has debuted a new cover for its Essential Skills of Communicating program, and the redesigned cover reflects today's business environment. This program has been taught to millions of supervisors worldwide, and it is a staple of training for many organizations. The program is available in classroom, online and blended (online and classroom) formats, and it teaches managers the following:

• How to design clear, concise messages
• How to look for nonverbal clues
• How to listen to communicate
• How to overcome barriers to understanding

Only you and your training professionals can improve the skills of your supervisors, managers and team leaders. This program is easily customizable with current communication scenarios typical in your organization. The Essential Skills of Communicating can give your organization real communication skills for real-life business issues. Give your employees what they need now and re-energize your workforce with communication that is trusted, appreciated and authentic.

Build a 'High-Five' Culture Through Motivation

When was the last time you asked your employees what they want and need in order to be productive?

Mitch McCrimmon, Ph.D. and author of Burn! 7 Leadership Myths in Ashes, suggests that the basic principle of employee motivation centers around individuals doing what they enjoy. Managers and team leaders should spend more time with employees to discuss what they enjoy doing, what they want or need to learn, and what gives them satisfaction at work.

Wouldn't that make your employees feel like they'd just been given a great big high five?

Asking employees these questions shows that you care about them. Some areas in which supervisors and managers can improve to generate a high-five culture include the following:

• Creating a sense of fairness and treating employees with respect
• Rewarding behaviors you want to see demonstrated more often.
• Showing that you value employee contributions.
• Challenging employees to keep them engaged and foster their learning.
• Collaborating with employees to solve issues.

No two employees are alike. Therefore, supervisors must uncover keys to what motivates each employee. Stop and think about what motivates you. If your own boss shows an interest in you, doesn't that make you feel great? When was the last time you felt like your boss had just given you a boost --- that high five?

Spending time on motivation is a small effort that results in a big outcome:
• Employees are happy and productive at work.
• Employees are motivated to think outside the box and develop new solutions.
• Employees serve each other and the customer well.
• The workforce focuses on mission and goals, not how badly they feel they are treated.

Energize Employee Belief to Grow Your Business

Former General Electric CEO Jack Welch advises energizing employees by helping them believe in the company's mission and understand how to achieve it. Motivation starts by engaging individuals and communicating effectively with them, as well as understanding their needs and what they need in order to enhance their performance. Then, when performance improves or an outstanding achievement is made, you recognize it. High five!

Having a motivated workforce and building a culture that fosters mutual trust and respect creates a foundation for employees to perform their work at levels expected. After all, employees are any organization's most important assets.

"For companies like us," an IT firm CEO said, "if employees perform their work with expertise and timeliness and provide good customer service, the employer will retain their customers, grow their business with them and get referrals based on their relationship with them."

Creating a Motivated, High-Five Culture

A highly motivated workforce starts with training supervisors and managers to understand the importance of motivation through self-assessment so that they can motivate team members.

Vital Learning's Motivating Team Members is a program that uses skill practice to build confidence and competence in motivational practices. Four stages of the process influence team members to perform a task while creating a work environment that motivates higher performance.

Motivating Team Members focuses on the following objectives:

1. Improving team member performance.
2. Understanding the factors that motivate team members to perform effectively.
3. Understanding individual differences in what motivates team members.
4. Distinguishing between motivation and dissatisfaction.
5. Creating a work environment for each team member that will motivate higher performance.

Your local Vital Learning training professional can help you implement a program that shows supervisors and managers how to identify what motivates each employee on the team, celebrate their positive accomplishments, involve them in ways to enhance performance, respond to their suggestions, and agree on the next steps and ongoing review.

Start creating your high-five culture today!

Motivated employees = engagement, productivity and high performance.

Coping With Change and Uncertainty

Albert Einstein said, "The hardest thing in the world to understand is the income tax." So it is: tax time. You know, the only things certain in life are death and taxes.

We are experiencing a time of change and uncertainty in the workforce. Companies are cutting costs, laying off employees, freezing salaries and reducing pay raises. Companies are no longer able to stay on a steady course, and that is affecting employee morale and productivity.

The Workforce Amid Change and Uncertainty

Layoffs can often be counterproductive and lead to more turnover, creating anxiety among the "survivors." Productivity suffers. Thus, the roles of human resources and training professionals are important in realigning workforce strategies.

According to the Society for Human Resource Management's (SHRM) 2008 survey report "HR's Evolving Role in Organizations and Its Impact on Business Strategy," the following are the top three HR areas critical for the support of organizations:

• Staffing, employment and recruitment
• Training and development
• Employee benefits

At the same time, reports reveal that employee job satisfaction centers around things like job security, communication between employees and senior management, and opportunities to use skills and abilities.

Some leaders may decide to reduce training and development as a part of their cost-cutting strategies, thinking that training is unimportant. Training, however, is one of the things that employees need in order to feel valued and productive. Some leaders may also have a false sense of security that their best employees will not consider changing jobs during a recession.

According to a recent national survey of 1,098 working Americans, 26 percent said they would look for a new job in 2009. Thirty-seven percent said the major reason they would look for a different job is money; 19 percent fear layoff; and for 11 percent, the grass is greener on the other side. Although this survey indicates that many workers are still happy in their jobs, even 26 percent looking to leave a job is an issue if your best workers are planning to leave.

Case Study

Marisol is a midlevel customer service manager who has consistently received high performance appraisals. She is working harder than ever and working longer hours. Recently, a mandatory layoff forced Marisol to eliminate two of her team members. Her staff is reeling from the loss and struggling to fill the gap. Customer service is slipping.

Marisol has asked for leadership training, as she believes it will help her better communicate changes. The company denied her request because Marisol's VP said the company is too busy right now. The VP also told her that if she doesn't improve her team's productivity, her performance review will be affected. Marisol feels as though her company no longer views her as a top performer.

She decides to check out jobs available online, and she is surprised to find several openings in which she is interested. She applies for three jobs, and a week and half later she receives a call to interview.

Marisol ends up leaving her company and rationalizes that she is going to a job where she feels wanted. The new company promises training, and she feels more secure in her decision.

Result: Turning over even one employee can cost about one-half of an hourly worker's annual wages and benefits. Losing a member of middle or upper management can cost three to five times his/her annual salary and benefits. Average turnover in organizations is 25 percent, so you can see how this adds up. Add in the cost of recruiting and hiring, and ... well, you get the picture.

If you are a leader, considering training now is one of your best strategies.

Training and Communicating Change

Studies show that lack of or poorly communicated information leads to distrust, dissatisfaction, disengagement, and increased and unwanted turnover. Watson Wyatt's 2007/2008 Communication ROI Study reveals that organizations that communicate effectively are four times more likely to report high levels of engagement than those that do not.

Vital Learning's Supervision Series offers a number of courses to train your managers and supervisors to handle these times of change and uncertainty, leading to a happier more successful workforce. For example, Supporting Change teaches participants the following:

• Understand that the anxiety that change causes is inevitable and can be dealt with through effective leadership.
• Understand the importance of planning change carefully to give team members adequate time to provide input and become accustomed to the change.
• Better assist team members' adjustment to change by being well informed and clearly explaining the reasons for the change.
• Involve team members in the process of change, encouraging them to ask questions and voice their opinions fully and honestly.

Building leadership skills in this area builds trust in the organization, helping to retain workers during these tough times. Vital Learning's training professionals can help you assess and train your workforce. Like taxes, pressures associated with change are hard to understand, but with training and communication, recovery is certain.

Supporting Change by Blowing Off the Dust

Employees have had a rough time over the past year or so. Many are now wallowing in the dust of employees who have been downsized, and they are living in fear of experiencing downsizing themselves or trying to do more while they already feel overworked. Many have watched their benefits and retirement savings dwindle. At the same time, they may be seeing their opportunities for promotions, raises or new training waste away. When the economy recovers, some experts indicate that employee dissatisfaction --- and even anger --- will remain.

Human resources professionals know that "survivor syndrome" occurs after downsizing or rightsizing. Employees who remain after a layoff often quit their jobs, and retention becomes more difficult for the organization. This can become a dire situation because retaining employees at that point is critical to the business. Remaining competitive is difficult when human capital is crippled.

Changing Business and Employee Discontent

In "Fast Forward: 25 Trends That Will Change the Way You Do Business," Workforce.com says, "Employers who ignore workplace discontent run the risk of periodic productivity slumps as skilled staffers depart for higher-paying positions whenever the labor market surges. Smart companies that make employees feel valued will gain a crucial competitive advantage."

Training is one way organizations can make employees feel valued. Training your supervisors to manage their teams can enable them to help their workers combat the malaise that often accompanies tough times like these.

A few years ago, one CIGNA change agent said, "In any change effort, the real work comes in closing the gap between where you are and where you want to be." Training your supervisors to understand why change is occurring in the organization and how to help their team members cope can, in turn, help close the gap and advance organizations to where they want to be. With the training approach, barriers are reduced, workers become engaged and momentum picks up.

Embarking on Change Management

Organizations that are about to embark on change management will do so with a plan for engagement. This plan involves identifying important stakeholders, and recognizing that your employees are important stakeholders is the one of the first steps. Too often, leadership fails to devote time and resources to training, regardless of how limited. This is one of the controllable aspects of change and can lead to a higher success rate in closing the gap between where the organization is today and where it should be.

Vital Learning's Supporting Change seminar provides the tools managers need to understand and interpret change within the organization so they can more successfully communicate change to their team members. When team leaders work through change by involving team members, employees understand and own the change as well as the benefits to come. This approach generates excitement and anticipation of good things to come, and employees begin to see how the organization's investment in them is a part of the change process. This encourages them to contribute and reinforce their personal goals. Thus, employees are more likely to stay at the organization, they become more productive and they offer creative solutions for current issues.

Putting the Pieces Back Together and Blowing Off the Dust

Legendary racecar driver, Dale Earnhardt once said, "I've had confidence in myself all along. It was just a matter of getting the pieces back in place."

It's not rocket science or even racecar science that tells us we need to help employees blow off the dust left in the wake of the economic downturn. Train them, invest in them and encourage them to support change; this will sustain your organization during these difficult times and close the gap between where you are and where you want to be.

Go Green With E-Learning

As organizations continue to tighten their belts with the overwhelming concerns of the economic crisis, it is time to consider "green" training strategies with e-learning.

Now more than ever is the time for organizations to take advantage of the opportunities associated with training programs delivered through easy-to-use learning management systems (LMS). Integrating e-learning into a training curriculum has never been more optimal for your strategies. Whether you are a part of a small, medium or large company, these resources are realistic and promising.

We've talked about the power of going green and the cost savings associated with it. Today, going green is also a way to attract and retain the best and brightest employees to maintain competitive edge. An example is the members of Generation Y, also called Millennials, who place a high value on the environmental ethics of prospective employers. According to Experience Inc., an Internet-based career services provider, a recent nationwide survey of 2,774 college students found that 81 percent believe it is important to work for a green company.

Furthermore, research also indicates that corporations with increased social responsibility tend to have longevity. E-learning makes environmental and financial sense because it reduces time away from the job, classroom energy use, costly travel and other resource use.

The need for communicating about and training employees on new business objectives in order to help them succeed in a more complicated business environment is imperative. It is also much easier to achieve these days because of the ease and immediacy of using technology. A Watson Wyatt Communication ROI Study 2007/08 of companies worldwide found that "firms that communicate effectively are four times more likely to report high levels of employee engagement than firms that communicate less effectively."

The tools used for communication and training enhance the business environment and are particularly important to younger employees, who have grown up with the use of computers and the Internet. I see this becoming a green engagement with employees --- a new partnership between the employee and the organization.

Leveraging Green in Your Organization

The world of electronic capabilities and portable computing and communication connected through wireless networks has facilitated mobility in learning. Mobility enables instruction and learning to extend far beyond the traditional classroom, thereby eliminating traditional inhibitors and boundaries. It offers increased flexibility and opportunity for interaction for those who might otherwise not receive the training they need.

E-learning supports experiences that are accessible to, collaborative with and integrated with the business environment. What can green learning bring to your organization?
• Increased training for busy employees
• Anytime, anywhere access to new content
• Enhanced interaction between and among learners and trainers
• Just-in-time training or a review of content
• Enhancement of student-centered training
• Greater engagement of tech-savvy participants in a media-rich environment
• Support of personalized learning
• Collaboration through asynchronous and synchronous communication
Researchers also indicate the benefits of training occurring in the individual's environment rather than in the classroom. It enables reinforcement of learner recall and reflection with others in the same technology space online. Some organizations can also use e-learning to increase learning within team environments.

A Green Strategy

Greener strategies may not have reached your organization yet, but chances are they will. If they haven't, then you may have an opportunity to take a leadership position. Obviously, global warming, high energy prices and other issues have many people wondering how they can make an impact. Organizations are beginning to incorporate green initiatives into their strategic planning initiatives. This is a great time to suggest e-learning as a greener approach to delivery.

The following are some reasons to consider e-learning in your organization's green strategy:
• Eliminate paper-based marketing materials and tools for inviting participants by replacing them with electronic components and the use of learning management system (LMS) tools.
• LMS tools offer self-service registration and confirmation components that save time, staff and paper.
• Offer training materials and resources through the online program.

Because training in classrooms requires time and gas commuting and time spent off the job, organizations can save energy in a variety of ways. Consider shifting to more e-learning components through blended learning, online coaching, performance support and stand-alone courses. While helping the environment, this also helps make training more transparent and efficient as well as increase skills development.
Consider moving course evaluations and assessments online.

Researchers indicate that greener training must start at the top by promoting a clear commitment to it as an overall organizational strategy to social and ethical responsibility. Nick Van Dam, Ph.D., suggested in his article, "Time for Green Learning!" suggested that this strategy involves early communication and planning for a green learning environment, and it requires the support of the organization's learning community. Again, transparency is important addressing trainee concerns in the shift from paper use and traditional classroom settings. Finally, specific goals and objectives for green learning must be matched with measurement of progress.

Go Green With Vital Learning

Vital Learning is doing its part to enable organizations to commit to green learning practices by offering online learning programs through a comprehensive LMS. With programs that incorporate e-learning and blended learning methods, your organization can save time and money while ensuring that your employees receive the training they need. Your local Vital Lerning training consultant can show you the best way to go for the green with e-learning for your organization.

E-Learning Buzz to Your Training Toolbox

It's learning in a widely networked world. It's green, it's in cyberspace, it's blended and unblended, it supports change. It can save your organization money, it fosters interaction and collaboration, it's global, scalable, adaptable and part of the new learning fabric that goes hand-in-hand with revolutionary and technological change. That's the buzz of e-learning. But is e-learning in your training toolbox?

Content and Providers

The e-learning market is expected to surpass $52.6 billion by 2010, according to a May 2008 industry article. Shorter business cycles, mergers and increased competition are driving businesses to incorporate of e-learning in their training curriculums. Other drivers include quality instruction, cost effectiveness of new technology and increasingly supportive cultures of e-learning.

Another trend is not only in the purchase of software but also the added value of training vendors who can provide online facilitation, blended approaches and coaching. This increases engagement and customer learning satisfaction leading to outcomes contributing to the bottom line.

Scenario: A data processing company is rolling out supervisory training for its 200 managers. The company wants to deliver the same training to all managers, but because the participants are in five locations in three states, classroom-based training is not feasible due to the cost of bringing participants to one location.

The decision is made to use e-learning. A training vendor supports online training by interacting with students through threaded discussions. The online trainer is also available to answer participants' questions. Thus, students feel supported. They apply their learning on the job for a defined period and return to the online course fur further discussion and coaching with the instructor based on their real-life experiences.

Productivity levels are measured before and after the training, as well as at six months and one year. The results show that turnover is reduced and productivity has increased.

Learning 2.0 and Social Communities

According to research, the future of e-learning may be in workplace communities using social learning, which is a major change for business training. As a training professional or chief learning officer, you are responsible for managing and delivering training with classroom, online or blended approaches. The prospect of socialized learning adds to the formal approaches. E-learning lends itself well to this because it is already delivered via technology and uses features such as chat, asynchronous threads and document sharing.

How they do it: Social networking sites and blogs can be easily embedded into e-learning formats. The accessibility of posts for best practices and ideas are built upon and archived over time, becoming a wealth of collaborative knowledge for the organization.

Another way inject social learning is to wrap it around existing formal content and link to social forum spaces where they can discuss the training. These are public spaces where additional outside experts contribute so learning is further enhanced.

Learning Management Systems

Learning management systems (LMS) need not be expensive. They allow companies to register, track and catalog available courses for participants within the organization, allowing them to manage the function.

Choosing the right content and provider can bring resources to you without the expense of building or investing in large-scale systems beyond your reach or budget. This makes it easier to deliver value to your organization and mange results. For example, tracking the number of participants, courses delivered, and time spent in courses compared to the return on increased customer service or productivity following training.

Scenario: An auto parts store chain has rolled out training to its 257 stores nationwide. Through its LMS, the chain can track those who have received customer service training. Because the store also tracks customer service levels, it can draw correlations between those who completed the training and increased customer service ratings. Further return-on-investment has been shown through this tracking.

Vital Learning Brings the Buzz to Your Toolbox



Organizations are increasingly examining the incorporation of e-learning and the vast array of technology and Web-based tools strategically. Resources include planning and evaluation methods.

Vital Learning has been delivering online training courses and tools since 1996. With its affiliated training partners, Vital Learning offers a sate-of-the-art LMS and courses that can be delivered as stand-alone modules for self-paced learning or for blended learning solutions. Contact your Vital Learning training consultant today to discover how you can add e-learning to your toolbox.

Essential Communication Leads to Employee Engagement

If you were to create a formula for productivity it might look something like this:

ESC + EE = P

Or in more elaborate terms:

Essential Skills of Communicating + Employee Engagement = Productivity

A new study from the Institute for Corporate Productivity (i4cp) on the subject of corporate productivity and engagement indicates that higher-performing companies are more likely to involve employees in the process of cost-cutting measures. In these uncertain economic times, it is more important than ever to keep employees involved in critical company issues. Communication plus talent management programs supports forward focus and engagement for the future.

The same study showed that 91 percent of higher-performing companies point to communication at the top as a way to reduce turnover.

One way to define employee engagement is to consider an employee's connection to the work, the organization, the leaders, the customers, performance and results. Engaged employees stay with their employers, have higher levels of job satisfaction and make significant contributions. Employee engagement is not a "nice-to-have"; it's an essential requirement to achieve organizational results.

A Glimpse at the Disengaged

Roger is a midlevel manager at a software sales organization. He heads up a team of salespeople and spends his day communicating with his staff by e-mail, even though they are only a few steps outside his door. Roger's main focus is sales, which are down. In addition, the company is suffering financially. Roger has been told that budget cuts, including staff, are likely. He is worried about his own job and is wholly focused on crunching the numbers and figuring out who he might let go to make his numbers look better.

Roger's team spends the day wondering why he isn't telling them what is going on. They've talked among themselves and have some ideas about customer focus groups to help re-energize their sales territories. Two people have scheduled time with Roger this week to share their ideas, but, for the second week in a row, Roger has cancelled because he doesn't have enough time. The team is deflated. They are worried, too, but at this point, they are not sure that talking to Roger will do any good.

What Could Have Been

If Roger had only come out of his office to talk to his team, he might have prevented the members from becoming disengaged. The fact is, employees are better able to deal with company downturns if they know what is going on.

Poor managers fail to communicate. They fail to involve employees in solutions. And because they aren't communicating well, they aren't listening to employees' needs, concerns or ideas.

Good managers share clear strategy and vision. They engage their team in discovering solutions, so employees feel as though they have a stake in making things better. Good managers have a relationship with their bosses, and they want to go the extra mile. They care about their bosses and the organization, and they are armed with the belief that they can make a difference.

Numerous studies indicate that engaged employees work harder to achieve within the organization, and they speak positively about their companies. In the process, they also please customers and are more productive.

One of the Most Important Steps You Can Take

If you are considering where and how to focus your training programs, you should know that choosing to develop managers and supervisors in the area of communication is one of the most crucial steps you can take.

Many managers have never developed skills to deliver clear, concise messages focused on the needs and interests of the listener. These are skills that improve their relationships with individual team members.

In addition to constructing clear messages, Vital Learning's Essential Skills of Communicating teaches managers and team leaders to the following essential skills:

• Communicate with a two-way process.
• Manage nonverbal behaviors to reinforce the intent of the messages.
• Listen actively.
• Create a climate of open communication, which increases team members' motivation and commitment.

The foundation of good communication in organizations rests in managers and supervisors who are open and support an environment that encourages the free exchange of transparent, honest communication. Such managers are able to reflect, probe, support and advise their employees. In return, your employees will respond and become more engaged, happy and productive. Get your managers involved in the essential skills.

Cutting-Edge Customer Service

The Problem

Maybe your organization doesn't make cutting-edge products. You don't necessarily have to. But do your employees deliver cutting-edge customer service?

With today's uncertain economy and belt-tightening occurring on every level, people are scrambling to maintain profitability and grow their businesses. Add to that competition and a world that relies on social networking and word-of-mouth marketing ... well, let's just call it a tough sell.

Retaining and gaining edge hinges on the kind of customer service that brings people to your door, helps you through the economic downturn and creates customer advocacy.

Who should you be training to provide cutting-edge customer service?

• Sales and service representatives
• All employees who deal with your customers
• Anyone who has internal and external customer contact

That sounds like almost everyone in an organization needs training, doesn't it? In truth, every employee can use customer service training. Such training helps an organization shift its culture to one that encourages cutting-edge thinking and progressive service.

The following are examples of organizations known for delivering superb, memorable customer service.

Nordstrom

An American business more than 100 years old, Nordstrom is touted in a destinationcrm.com article as the gold standard for customer service excellence. The company now relies on word of mouth as a primary marketing tool.

Nordstrom makes customer service a priority, and customers know they will be treated special. One longtime employee said that he felt empowered to pave his own career path and to bring customers along with him. Nordstrom also gives employees on the frontline the ability to make decisions.

Ford

Ford was founded in 1903, and remains a leader in the American auto industry. A Ford division customer relationship manager was interviewed, and she said the company has been responsive by listening to what customers want instead of telling them what they need. The Ford philosophy has always been to focus on the customer experience at every touch point.

Men's Wearhouse

A FastCompany.com article, "They Sell Suits With Soul," shares the story of Men's Wearhouse's record of turning "reluctant shoppers into loyal customers." One top executive said that the company's training curriculum is less about how to sell suits than about understanding people. In addition, Men's Wearhouse believes in "the ability to move beyond the initial customer request and to satisfy a true need."

The Solution

Design Customer Service Training and Make it Happen

Consider the level of customer service your organization provides today. What might you consider in the way of training for employees so they feel the kind of empowerment that leads to cutting-edge customer service?

Assessment must be a part of your customer service methodology. Some assessment firms indicate that finding the right operational targets and customer satisfaction information to determine where service and delivery integrate is key. Next, design a CSR training program that builds service levels to satisfy your customers; this will have a direct bearing on your organization's productivity and profitability.

Vital Learning, in conjunction with your training representative, offers a variety of customer service training programs. Each program is flexible to fit your needs and provides both traditional classroom-based and online options.

STAR Service is a powerful, four-hour program that teaches participants how to achieve the following:

S: Sync up with customers
T: Target customer needs
A: Assist customer needs
R: Reaffirm assistance and the relationship

The STAR Service program offers maximum training in a short period of time to improve CSRs' consistency and create positive and memorable experiences for your customers. It also helps increase customer retention, expand business relationships and drive increased customer referrals.

Vital Learning's Winning Through Customer Service program offers four modules to train participants about professionalism that leads to a proactive, problem-solving culture. The program also focuses on communication skills while using a structured process/model for conducting customer service transactions. Furthermore, participants practice strategies for appropriately dealing with difficult customer situations.

Two complementary online programs, Delivering Customer-Focused Service and Dealing With Difficult Customer Situations, allow organizations to deliver training as either stand-alone, self-paced modules or blended learning to complement to the classroom-based programs.

There has never been a more compelling time to keep your organization moving and on the cutting edge with customer service training.